How does The HR Consultants collect and process information about you and who is responsible for it?
The HR Consultants may collect and process information about you from several sources which are outlined here.
What sort of information about you is being collected and processed by The HR Consultants?
In line with the expectations of the Data Protection Act (2018) and the GDPR regulations, we only collect the necessary information that is required to allow us to promote and deliver our services fairly and effectively.
How can you find out what information The HR Consultants holds about you?
Under the Data Protection Act (2018) and European GDPR regulations, any person about whom organisations holds data (a ‘data subject’) is allowed to request a copy of that information. This is called a Subject Access Request (‘SAR’).
There is guidance for individuals who want to make a Subject Access Request on the website of the regulator, the Information Commissioners Office (‘ICO’) and it is strongly recommended that you review this guidance before submitting your request to avoid any delays. There is also information on this site about requirements for SARs for both the requesting and responding parties, and who SARs should be sent to.
If you wish to make a subject access request to The Happy People HR Ltd, these should be submitted to the Managing Director by email email@example.com, or by post to:
The HR Consultants,
13 The Mansley Centre,
Timothy’s Bridge Road,
Why is The HR Consultants collecting and processing your information?
We collect and process information about you for several purposes depending on the context of the information and how it was collected:
If you provide your information to us through this website, we would consider this to mean you have a legitimate interest in our services, and that you are happy to be contacted in relation to those services, and that you are happy for us to share this with our relevant data sub-processors outlined below in order for our services to be delivered to you.
How long is your information kept, and can you make sure it is accurate?
The HR Consultants must retain some information for periods in line with regulatory or legislative requirements. If there is no regulatory or legal requirement to retain your information, then it will be kept until one of the following is true:
If you believe any information held by The HR Consultants is incorrect and wish to amend it, please contact us in writing. Please see the section at the end of this Privacy Notice about how to contact us by email or post.
Can you opt-out of marketing or request for your information to be erased?
The HR Consultants does not wish to undertake marketing activity towards those who do not wish to receive it, and we will always comply with a request from you to either opt-out of marketing. We will comply with a request from you for your information to be erased if it is appropriate to do so (a) in accordance with the Data Protection Act (2018) or the European GDPR requirements and (b) if there is no legitimate justification for retaining the information.
In some cases, we may not be able to agree, wholly or in part, to your request for your information to be erased if there is a legitimate requirement to keep it. An example of a legitimate requirement would be if you are an employee of a company using The HR Consultants for outsourced HR services, and you are involved in some way with an HR issue which is being dealt with by The HR Consultants. In such a case, there is a legitimate requirement to retain relevant information relating to that issue in order for your employer to be able to resolve the HR issue and any related legal challenges. This may extend beyond the apparent resolution of the issue if there is a reasonable argument that the information may need to be revisited.
Who else is your information shared with?
The HR Consultants does pass your information to third parties outside of The HR Consultants, other than to specific data sub-processors necessary for us to market and provide our services.
In order to facilitate marketing and delivery of our services to those who have provided their information and who we believe have a legitimate interest in our business, we may share your information with specific ‘sub-processors’ with whom we have data-sharing agreements. We want to be clear and transparent with you about the sub-processors we use and what we have done to ensure that they take your data protection as seriously as we do.
The HR Consultants will share your information for marketing or service delivery purposes with the sub-processors below. This is only shared for the purpose of sending you marketing content or survey/research material relating to The HR Consultants’s own services, or if necessary to be able to deliver HR services to your company/employing company in line with our client agreements and related contracts.
These sub-processors are:
Mailchimp is an online system which The HR Consultants uses to send out our newsletters, promotional materials and marketing-related communications to clients, prospective clients who have chosen to share their data with The HR Consultants.
BreatheHR is a cloud-based HR system which we use to assist our clients with the smooth running of their HR department. Within BreatherHR we store employee personal data, and records relating to their employment.
We use Microsoft Office 365 to manage our emails and file storage, which may include some information that has been collected through our website or other sources relating to marketing and surveying activity. Microsoft have confirmed that they are DPA/GDPR compliant and have updated their terms and conditions to reflect this. Microsoft may transfer data outside of the EEA but will only do so in a manner which protects your data and meets the requirements of the GDPR and the Data Protection Act (2018).
We use Google Analytics and Google Tag Manager to monitor how you use the site to ensure that we can continue to provide you with the best possible experience online. Google may transfer data outside of the EEA but will only do so in a manner which protects your data and meets the requirements of the GDPR and the Data Protection Act (2018).
We use Keap to help keep you informed about insights, tips and tricks to help you grow your business. Keap may transfer data outside of the EEA but will only do so in a manner which protects your data and meets the requirements of the GDPR and the Data Protection Act (2018).
How is the data stored?
The information we collect is stored in secure cloud vaults that operate inside the EEA. All information is stored in an encrypted form. Information held by Microsoft on our behalf may be transferred outside of the EEA but only where there are appropriate protections in place and in line with GDPR guidance.
Cookies are text files placed on your computer to collect standard internet log information and visitor behaviour information. This information is used to track visitor use of the website and to compile statistical reports on website activity. You can set your browser not to accept cookies using the following instructions, although in a few cases some of our website features may not function as a result. You can configure cookie settings in your browser’s settings.
Detailed step by step guidance on how to control and delete cookies is also available from www.aboutcookies.org.
Changes to our Privacy Notice
We keep our Privacy Notice under regular review and we will place any updates on this web page.
How to contact The HR Consultants
If you would like to contact The HR Consultants in relation to any matter covered in this Privacy Notice or with queries about our website or marketing/survey activity, please email firstname.lastname@example.org or write to us at The HR Consultants, 13 The Mansley Centre, Timothy’s Bridge Road, Stratford-upon-Avon, Warwickshire, CV37 9NQ